Sudler & Hennessey

Administrative Assistant-temporary position

US-NJ-Warren
ID
2017-1520

Overview

IntraMed is a full-service global medical communications agency. We create innovative programs to support the brand strategies of our pharmaceutical, medical device, and healthcare client partners. Our team of scientific and medical experts develops content-rich, clinically meaningful communications and educational programs for physicians, nurses, pharmacists, payors, patients, and sales representatives.

 

We forge ongoing relationships with influential physicians and key opinion leaders across all therapeutic areas, and these connections strengthen our work. Our clients are our partners. We have a proven record of delivering integrated educational campaigns throughout the product lifecycle. We can leverage our global network to provide consumer, professional, managed care, digital, branding, and PR solutions.

 

IntraMed is currently looking for a freelance Administrative Assistant to join their team. This role is slated to start immediately (full 40 hour weeks).

 

The Freelance Administrative Assistant will work with the IntraMed Speaker Bureau, and is responsible for assisting with the clerical work for staff members of the IntraMed Speaker Bureau.

 

Will be responsible for working directly with the Program Coordinators and supporting them as they manage the logistics for medical meetings/programs.

Responsibilities

  • Typing
  • Filing
  • Photocopying and distribution of copies
  • Phones (answering, taking detailed messages, and following up if necessary/appropriate)
  • Filing, photocopying, and tracking payment of expenses and payment vouchers
  • Maintaining files for speakers (Contracts, W-9)
  • Coordination of meetings (scheduling, reserving conference rooms, ordering meals and equipment, etc.)
  • Maintaining inventory (letterhead, invitations, folders, envelopes )
  • Over see temporary employees
  • Trains new Administrative Assistant hires
  • Archive’s old files into a Storage System
  • Distributing incoming faxes to the appropriate Manager/Coordinator
  • Coordinates with the Mail Room to order Fed Ex envelopes, boxes, and labels
  • Receives, signs, and distributes incoming packages for the IntraMed Speaker Bureau
  • File management (survey existing files, ensure clean-outs, create systems, etc.)
  • Pitch-in whenever needed

Qualifications

Basic computer skills (Windows, Excel and Office)

 

Sudler & Hennessey is an equal opportunity employer and offers a comprehensive benefits package to its employees

 

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