Sudler & Hennessey

Director of Facilities Management

US-NY-New York
ID
2017-1530

Overview

We’re a company that knows ideas can change everything. From established global powerhouses to entrepreneurial startups, we develop relationships that match the cultures of our clients, from primary care to high science specialty products, medical devices, to orphan drugs for rare illnesses.

Sudler & Hennessey is a full-service advertising and promotion communications company. We have what it takes to make any brand grow from tactics to complex franchise strategies – bring it on, as we love to find the idea that will catch you by surprise.

We are an amazing and diverse group of people. Dreamers and realists, introverts and extroverts, scholars and artists, scientists and publishers – all with the ability to strategically and creatively provide the idea that will rock our client’s world. S&H is currently looking for a talented Director of Facilities Management to join our growing team.


This role assumes overall responsibility and manages a seamless integration of building operations, maintenance and support services of the NY & NJ facilities within the Sudler and Hennessey Network. This role oversees contractors, local teams, project plans, and budgeting for facilities projects; it also oversees new construction, renovation, moves, and space planning.

 

Responsibilities

Financial

  • Competitively bids, scopes out, budgets, and plans construction and renovation projects company-wide. Work with company officers to ensure needs are met within agreed upon parameters (budget, timeline, other priorities etc.).
  • Work with teams to define key items to purchase or projects to plan for in the following fiscal year. Throughout the year ensure that spending is in line with the projected and approved budgets, as well as needs. Work with finance to prepare capex project requests and track costs.
  • Approve service contracts and project proposals.
  • Monitor and process overhead invoices

 

Building and Space

  • Oversee on-site projects, vendors, and contractors, including laborers and general construction-management firms. Maintain and build relationships with vendors and contractors for current and future project needs.
  • Manage the procurement of equipment, storage space, and supply inventory
  • Manages floor plans, key plans and IT equipment locations
  • Maintain program for furniture and fixtures to meet office requirements. Work with teams to evolve the program to fit brand, working environment, and financial requirements.
  • Work with architects to accommodate space needs, including common areas and work stations. In periods of growth, obtain and assemble furniture, plan for space and manage moves. Rearrange space to meet business needs.
  • Inspects all properties on a regular basis to ensure standards are being met  
  • Oversees and implements Safety policy, procedures, and communications for all personnel, and monitors the same for impact/effectiveness.
  • Provides active leadership in establishing and maintaining a culture of safety, including adherence to company safety practices, establishment of safety review boards, and oversight of safety training.
  • Effectively service the needs of the network through an effective facilities team (new hire setups, exit collections, trouble issues, etc)
  • Maintain relationship and liaison with Property Mgmt. on building related issues. Ensure that all contract and sub-contract employees/vendors receive the necessary training to understand rules and regulations.
  • Supervise and plan all office moves
  • Maintain and manage all sub leases

 

Equipment

  • Manages printer fleet, telecom, security, badge system, Efax, MFP Devices, & Toll Free Resources
  • Maintain the master plans (as-builts) and prints pertaining to various network facilities

 

Management

  • Manages and oversees the day-to-day facilities services/teams
  • Evaluates the work performance of all direct reports annually, and prepares a succession plan for his/her area of operations.

Qualifications

A.S.K (Ability, Skills, and Knowledge):

  • College degree preferred
  • 5 – 8+ years of facilities management experience in a fast moving, high-growth environment
  • Good understanding of architectural, electrical and mechanical systems
  • Experience running a renovation or expansion project through its entire life cycle
  • Experience as the main organizer of a move involving more than 50 people
  • Excellent communication and interpersonal skills with the ability to interface comfortably at all levels both internally and externally (encompasses verbal, written, listening)
  • Able to establish a high level of trust and credibility in the organization
  • Ability to work autonomously
  • Solution oriented, ability to search for and present best approach with minimal input
  • Ability to nurture and work in fast paced, team oriented environment; strong emphasis on team building through training, coaching and mentoring
  • Flexible; ability to adapt to changing priorities and multiple tasks
  • Strong computer skills

Sudler & Hennessey is an equal opportunity employer and offers a comprehensive benefits package to its employees.

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