Sudler & Hennessey

Receptionist

US-NJ-Warren
ID
2017-1531

Overview

IntraMed is currently looking for a Receptionist to join their team.

 

Responsibilities

Responsibilities:

  • Answering phones and routing calls
  • Typing
  • Filing
  • Photocopying and distribution of copies
  • Phones (answering, taking detailed messages, and following up if necessary/appropriate)
  • Filing, photocopying, and tracking payment of expenses and payment vouchers
  • Maintaining files for speakers (Contracts, W-9)
  • Coordination of meetings (scheduling, reserving conference rooms, ordering meals and equipment, etc.)
  • Maintaining inventory (letterhead, invitations, folders, envelopes )
  • Over see temporary employees
  • Trains new Administrative Assistant hires
  • Archive’s old files into a Storage System
  • Distributing incoming faxes to the appropriate Manager/Coordinator
  • Coordinates with the Mail Room to order Fed Ex envelopes, boxes, and labels
  • Receives, signs, and distributes incoming packages for the IntraMed Speaker Bureau
  • File management (survey existing files, ensure clean-outs, create systems, etc.)
  • Pitch-in whenever needed

 

 

Qualifications

Basic computer skills (Windows, Excel and Office).

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