Sudler & Hennessey

Meeting Planner (Freelance)

Job Location US-NY-New York | US-NJ-Warren


IntraMed is a full-service global medical communications agency. We create innovative programs to support the brand strategies of our pharmaceutical, medical device, and healthcare client partners. Our team of scientific and medical experts develops content-rich, clinically meaningful communications and educational programs for physicians, nurses, pharmacists, payors, patients, and sales representatives.


We forge ongoing relationships with influential physicians and key opinion leaders across all therapeutic areas, and these connections strengthen our work. Our clients are our partners. We have a proven record of delivering integrated educational campaigns throughout the product lifecycle. We can leverage our global network to provide consumer, professional, managed care, digital, branding, and PR solutions.


IntraMed is currently looking for a talented freelance Meeting Planner to join our growing team (in either our NY or NJ office).


The Meeting Planner will manage dinner programs, grand rounds and lecture programs. Planners must be experienced in all aspects of meeting management related to the medical/pharmaceutical industry (all logistics including site selection, restaurant contracts, F&B details, travel, destination services, database management, financial management including budgeting and reconciliation, etc.). Excellent organizational skills and ability to handle multiple projects simultaneously required.



  • Act as liaison with Pharmaceutical Sales Representatives and Physician Speakers to coordinate small lecture programs throughout the United States
  • Keep detailed files on all aspects of communication, correspondence and financial documents relating to each program (organized in date order and all necessary documents filed)
  • Utilize database for initiating and tracking progress of each program
  • Must possess superior customer service skills. Needs to feel comfortable speaking across all levels.
  • Provide coverage for other team members when needed
  • Maintain organized program records
  • Ideally should have experience using multiple/different interfaces and platforms



  • Excel, MS WORD, Access, Netscape Explorer, Internet Explorer
  • Bachelors degree preferred

IntraMed, a dvivision of Sudler & Hennessey is an equal opportunity employer and offers a comprehensive benefits package to its employees


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